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Check Them Out!

Holiday “rush” shouldn't include hiring; employee background checks can protect against loss during Q4

By Kim Kerr -- Gifts & Decorative Accessories, 10/1/2006

Retailers throughout the nation expect 2006 holiday sales that total about $440 billion, similar to last year's sales forecast from the National Retail Federation (NRF) — America's largest retail trade association.

The holiday season is the busiest and most fruitful time of year for retailers and related businesses, representing between 25 percent and 40 percent of total annual sales for many. If they haven't already started, employers will soon begin the annual process of staffing up to handle the additional de- mand of the holiday selling season. Last year, retailers hired approximately 524,000 additional employees for November and December, the NRF reports.

The most popular seasonal positions include retail, hospitality, customer service, shipping/delivery, administrative/clerical, food preparation and sales. Seasonal employees are normally placed on 90-day schedules to help provide additional customer service, clerking and shipping duties that come with significantly increased volume of purchases, packages and deliveries.

Unfortunately, many employers are in such a rush to staff up that they forget arguably the most important part of the hiring process: the candidate's background check.

This procedure is absolutely critical; many candidates use identity fraud or misrepresent resume credentials in order to carry out inventory and cash theft. And employees with undetected criminal histories can pose a danger to other employees and customers.

Employee theft is an important component of inventory shrinkage, which includes shoplifting, vendor fraud and administrative error. According to a University of Florida study, losses from inventory shrinkage cost retailers approximately $37.4 billion in 2005. To cover these losses, retailers pass costs on to consumers in the form of higher prices.

And despite the growth in online shopping, theft is just as likely to happen during an online purchase as an in-store one. Everything from e-commerce fraud to shipping and handling theft is possible. Last year, one of the world's largest package shipping companies hired an additional 60,000 employees to handle its estimated 20 million daily packages during the holiday season.

Check the facts, $1 or less

But if online growth worsens the problem, it may also aid the solution. New technologies, including online background screening, are increasingly being used to help employers identify candidates who misrepresent themselves on their resumes. The most advanced screening services have begun to replace some of the manual components of a background check that often take days or even weeks to complete.

These newer online solutions offer faster, more affordable background check capabilities, since they often leverage breakthrough information and analytics technologies, as well as massive public records repositories. Additionally, they offer businesses a fast, cost-effective way to identify unacceptable job candidates before spending valuable time and money. In many instances, reports can be downloaded in a matter of seconds and cost less than $1.

Retailers and related businesses continue to explore all avenues to increase revenue and profits. By leveraging highly affordable and effective background screening solutions, even small retailers can protect profits and be more confident in their hiring decisions during the busy holiday season.

 

Checks and (Bank) Balances

The checks Kerr recommends on a prospective temporary employee, along with costs:

  • Identity verification — under $5.
  • National criminal file (includes nationwide sex offender check) — under $10.
  • County search — about $15.
  • Prior employment verification — about $9.

Total cost: $39. To save money, Kerr recommends performing the checks only on candidates who will be offered positions. If retailers don't need particular skills from prior employment, or can verify employment themselves, the cost can be reduced to $30 — a number Kerr says should be weighed against the potential cost of shrinkage, keeping in mind that internal theft usually involves higher ticket items.

The first two checks are instant. County checks take two to three days. Kerr recommends them because county records are the most comprehensive and up-to-date, but the national check is still needed, because applicants may have moved.

Single stores that perform only a few background checks per year are not eligible for volume discounts of 15 to 20 percent. According to Kerr, the discounts begin at approximately 10 to 15 background checks per month. However, some providers, including Lexis Nexis, make deals with industry associations to provide a discounted rate to members. Lexis Nexis currently has no association partners in the gift industry, but Kerr says the company — which is owned by the same corporate parent as Gifts & Decorative Accessories — would be interested in adding one.

Selecting a Screener

Not all websites that advertise background check services would stand up to investigation themselves. The National Association of Professional Background Screeners lists its members on its website, www.napbs.com. Members should be licensed and adhere to the organization's ethics code. Retailers (and manufacturers) can search the site for screeners operating in their state. A reputable company should also provide samples of waivers and consent forms, and retailers should make sure to obtain consent from applicants in advance.


Author Information
Kim Kerr, Vice President/General Manager of the LexisNexis Risk and Information Analytics Group. www.lexisnexis.com/risksolutions/management/.

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